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EPS Conference Services

Our Divisions and Groups don't need to take care of anything with the new formula "All Inclusive" for the EPS Conference Management.

The European Physical Society has established 3 different formulas of conference managing for its Divisions and Groups, as follow:

Basic option
which includes the announcements of your conference through our network tools and the 1st step of abstract submission;

Improved option
which includes publicity/communication + management of the abstract submission & reviewing process + online registration management (could be an option inside the formula) + management of the EPS Prizes;

All Inclusive option
which includes Basic option+Improved option + creation of the website and its updating + design tools for all your conference material + auxiliary tasks (such as accommodation, exhibition, receptions, social events, sponsors) + finance management + EPS Staff on site during the event.

Advantages to use our service:

  • strong EPS communications channels with the physics community such as e-EPS distributed to over 33,000 members;
  • free announcements in EPN (printed version and on line version with over 28,000 visitors);
  • EPS publications such as EPN, EPL, EPJ;
  • available grants for young researchers and invited speakers;
  • customized budget based upon the expect number of participants;
  • personalized follow-up;
  • professional service

Our offers are reserved for EPS Divisions and Groups, and are more adapted to their specific needs compared with some on line management services. It is in the interest of EPS is to promote physics and to help our divisions and groups to share their research.

For more information, please contact us.



Create image and logo for the conference
Create and manage the conference website
Design announcements and information campaign
Promote the conference to the physics community


Prepare calendar with organisational deadlines
Manage on-line submissions/reviewing and scoring process
Provide online registration and payment services for participants
Contact, inform and manage the speakers and contributors

Event management

Provide a registration desk and on site support
Produce delegate packs and print collateral materials and signage
Design and produce delegate badges
Organise receptions, awards, coffee breaks, poster sessions, conference dinner and social events
Produce conference material as advance programme

And more...

Find publisher for proceedings
Manage exhibitors and exhibition
Find sponsors for your event


Management by EPS
Understanding of the needs for your Division or Group
Involved in budget preparation and control
Communication with the physics community
Increase the visibility of the Division or Group
Increase the number of Division or Group Members
Personal follow-up


Many divisions use currently the EPS conference services. The EPS Conference Service Department will work with you to develop an accurate and realistic budget for the conference.

Contact us

Patricia Helfenstein
Conference Manager

Ophélia Fornari
Conference Manager assistant

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